Creating or Editing a Season

Add a new season by clicking the box on the left. Edit an existing season by clicking on the pencil icon. A pop-up window will appear.

Name – what you’ll call the season

Date Range – the dates it will cover

Visible for Client – can the client current see the data (check if yes)

Charge Student Registeration Fee – if you set up a fee in global setting this is where it would then be selected to charge.

Allow Wait List – if checked, waitlists will be allowed if they are also allowed on the class setting. If un-checked, waitlists will NOT be allowed even if they are allowed on the class setting. This wait list box overrides the waitlist of a class and can be used to make sure an enrollment/course/event doesn’t have a wait list during registration but allows you to turn on a waitlist after registeration period closes for individual schedules.

Status – set the status that is correct for your season. Not active means it will not show up as an option in scheduling but will still show up on your seasons list in settings (unlike archive which is then not visible unless “show archived” is selected)

Set Course Enrollment

This season status means that you are enrolling students in a set course. For example, a 4 week course. By setting the season status as this and the sales item corresponding to this, students will be automatically registered in all weeks of the course with the single enrollment/purchase.

Below you can see options for how to use a Season with Set Course Enrollment when setting up your class, these are options to select. See “Sales Item – Item” sheet for details on each of these options

Open Class Enrollment

This season status means that you can enroll in single classes at any time.

The POWER of Seasons

The ability to switch between Set Course Enrollment and Open Class Enrollment is one of the reasons FSM is so powerful.

For example: you can set-up a “set course” season with wait list turned off. Create all the classes with waitlist on. Open registeration so every student is put in every instance of the class (let’s say 4 weeks of classes on Monday at 6pm). Once the class is full, other students trying to register will not be able to wait list, they will have to pick a class to be in the season (this mean you get their revenue because they signed up for a class instead of sitting on a waitlist that will not likely open for a full course). After registeration closes, you can turn on the wait list option in the season and change the season to “open class enrollment”. Now all your students will be able to cancel one class and go into another on during the season. (so our Monday student can’t make one week so she cancels and sign up for a wait list on Tuesday or an open class on Wednesday to make- up the class she is going to miss).

Seasons gives you the ability to have a set course enrollment period but to then make it open so students have scheduling flexibility.

Multiple Season Concurrently

You can (and should) have multiple seasons running concurrently. Ideas for seasons:

• Have a workshop that is multi-weeks as it’s own season
• Have a specialty season that doesn’t ever allow make-ups
• Hide the upcoming month from students until you’re ready to make it visible

Seasons Video